What is a quotation?
A quotation (or quote) is a written offer that tells a customer exactly what you will do for them and how much it will cost. It protects both sides: the customer knows the price upfront, and you have proof of what was agreed before work starts.
What every quotation should include
- Your business name, phone number and address.
- The customer’s name and contact details.
- A quotation number and the date it was issued.
- A validity period — for example, prices valid for 15 days.
- An itemised list: each item or service with quantity and rate.
- The total in rupees, and whether tax is included.
- Payment terms and timeline — for example, 50% advance, balance on delivery.
How to write one, step by step
List every item separately with its rate so the customer can see where the money goes. Number your quotations (QT-001, QT-002) so you can track them. State when the price expires and how payment should be made — bank transfer, JazzCash or Easypaisa. Send the quotation as a PDF so it cannot be edited, and keep a copy for your records.
Tips for winning more work
- Send the quotation fast — the first reasonable quote often wins the job.
- Keep your rates consistent so repeat customers trust your pricing.
- Follow up after two or three days if you hear nothing back.
PakPro’s free quotation maker builds a professional quotation for you in minutes, right in your browser — no signup needed.
Write Quotation for Customers — Try the Free Tool
Now that you know how to write quotation for customers, put it into practice. When you need to write quotation for customers quickly, PakPro’s free quotation maker fills in the format for you — add your business, the customer, the items and the totals, then download it as a PDF. If you are new to this, re-read the steps above before you send your first quote.
Once your customer accepts the quote, turn it into an invoice with our Invoice Generator, or send it to them over chat with the WhatsApp Link Generator.